Revised: June 25, 2001
Revised: November 26, 2012
Reviewed: July 18, 2018
BOARD OFFICERS
The Evansville Community School District Board of Education shall elect a President, Vice President, Clerk and Treasurer from among its members to serve as officers of the Board. Board officers shall be elected annually at the organizational meeting of the Board, which is to be held on or within 30 days after the fourth (4th) Monday in April. Voting for Board officers shall be done by nomination and voice vote, unless a secret ballot process is requested.
Board officers shall serve a one-year term, from one organizational meeting until the next. In the event of an officer’s absence or inability to act, or a Board officer vacancy, the Board shall elect another Board member to discharge the officer’s duties using the same voting method as outlined above. When an officer is elected to fill a vacancy, the person elected to fill the vacancy shall serve until the next organizational meeting. As noted below, the Vice President shall automatically carry out the duties and responsibilities of the President in his/her temporary absence or inability to act.
Removal of any Board officer from his/her position as an officer prior to the expiration of his/her term as an officer shall be handled in accordance with the requirements of state law.
Board officers shall perform the following duties:
The President shall:
- Prepare the agenda for all regular and special board meetings in consultation with the District Administrator.
- Ensure that public notice is given for all meetings of the Board.
- Preside at all meetings of the Board and see that the minutes are properly recorded, approved and signed.
- Decide all questions of parliamentary procedures.
- Have the right to discuss and vote on all matters and motions.
- Appoint all Board committees.
- Countersign all checks and other orders for the disbursement of District funds.
- Defend the District from actions brought against it and prosecute actions brought by the District.
- Sign all District contracts.
- Serve as spokesperson for the Board.
- Perform all other duties required by law or assigned by the Board.
The Vice-President shall:
- Perform the duties assigned to the President in the event of the President’s absence or inability to act.
- Perform all other duties as assigned by the Board.
The Clerk shall:
- Have the care and custody of the records, books and documents of the Board. Draw orders on the School District treasurer as directed by an annual or special meeting or the School Board and record all orders drawn on the school district treasurer.
- Enter in the record book provided by the Board, the minutes of its meetings, orders, resolutions, and other proceedings.
- Attest any written contract to which the District may be a party when such contract shall have been authorized by the Board.
- Before the spring election, appoint two citizens at large to serve as the Board canvassers. If the District clerk is a candidate at the election being canvassed, the other two members shall designate a third member.
- Report the name and post office address of each officer of the School District within ten days after the election or appointment of the officer to the clerk and treasurer of each municipality having territory within the School District.
- Annually, as specified by statute, deliver to the clerk of each municipality a certified statement showing that proportion of the amount of taxes voted to be collected in such year, if any, for the annual payment of any loan of the School District.
- Within five days after receipt of notification from the School Board of the same of a new school, notify the post master of the name and address. On school vacations the clerk shall direct what disposition shall be made of the mail.
- Have authority to administer the oath of office to School Board members.
- Act as clerk and record the proceedings of annual and special meetings.
- Enter in the record book copies of all of the proceedings of a meeting returned by a temporary School District clerk.
- Furnish each teacher with a copy of the contract between the teacher and the school board.
- Perform all other duties required by law or assigned by the Board.
The Treasurer shall:
- Account for all monies belonging to the District, or coming into its possession, and shall render a report when so required by the Board.
- Apply for, receive and sue for all money appropriated to or collected for the School District and disburse the same in accordance with State Statutes. Disburse money upon written order of the clerk after vouchers have been filed.
- Enter in his/her account books all money received and disbursed by him/her, specifying the source from which it was received, the person to whom it was paid and the object for which it was paid.
- Present to the annual meeting a written statement of all monies received and disbursed during the preceding year.
- Deposit all funds of the School District in a public depository deposit designated by the School Board under State Statute.
- Withdraw funds of the School District under State Statutes.
- Collaborate with the Business Manager.
- Perform all other duties required by law or as assigned by the Board.
Legal Ref.: Sections
120.05(1) Wisconsin Statutes (School Board Officials)
120.15 (School District President Duties)
120.16 (School District Treasurer Duties)
120.17 (School District Clerk Duties)
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