Revised: December 11, 2013 830
Revised: January 13, 2016
Revised: February 26, 2020
Mission Statement
The Evansville Community School District Board of Education is committed to planning and implementing programs for the benefit of the greater Evansville community. The District is committed to making school facilities, grounds, and equipment a resource for the community and to fostering the delivery of programs that enhance lifelong learning, improve the quality of life for all ages, and create an enriched sense of community collaboration.
General Terms and Conditions
All individuals and groups using school facilities, grounds, and equipment must adhere to the policies and procedures adopted by the District. The District is committed to an equal educational opportunity for all members of the greater Evansville community.
The Board also believes that the use of school facilities, grounds, and equipment should not place a significant burden on the taxpayers of the District. Therefore, fees shall be established to address costs incurred by the District for labor, utilities, and use of school fAcilities, grounds, and equipment by user groups.
Any athletic facility use request will be approved or denied by the District Athletics and Activities Director. The Board authorizes the use of school facilities, grounds, and equipment by user groups except when the proposed school facilities, grounds, and equipment uses may:
- Interfere with the District’s educational mission or co-curricular programs/activities;
- Pose an unreasonable risk of physical injury to students, staff or participants;
- Pose substantial risk to school security or of imminent illegal activities, or;
- Result in unusual wear, damage or depreciation of school facilities, grounds, and equipment.
Use of school facilities, grounds, and equipment may be denied when the requesting user has not paid for previous facility use or has not been a responsible caretaker when using school facilities, grounds, and equipment in the past.
If access to school facilities, grounds, and equipment is denied, the individual or organization may appeal the decision to the district administrator in accordance with established procedures. No further appeal may be made to the Board.
In the event a school activity is scheduled that conflicts with a previously scheduled non-school use, the school use will have precedence. The facility scheduler will contact the designated representative of the non-school user as soon as possible. The District has no obligation to find a substitute facility, but will make a reasonable attempt to assist. Fees paid will be fully refunded.
Authorized use of school facilities, grounds, and equipment under this policy and its implementing procedures shall not be construed as an endorsement of any non-school group, organization or event by the District, or District sponsorship of the group, organization or event.
Requests for Use of School Facilities, Grounds, and Equipment
The District utilizes an online scheduling program for administration of facility use. To see available building hours to schedule use of school facilities, grounds, and equipment, please visit the District web site.
Legal Ref.: Sections 120.12(1) and (9) Wisconsin Statutes (School Board Duties)
120.13(17), (19), (21) (School Board Powers)
121.02(1)(I) (School District Standards)
895.523 (Recreational Activities in a School Building or on Schools Grounds: Limitations of Liability)
895.525 (Participation in Recreational Activities: Restrictions on Civil Liability, Assumption of Risk)
Equal Access Act
Boys Scouts of America Equal Access Act of 2001
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